Accounts payable, solved.
One inbox for every invoice. AI reads the format, verifies prices against your rate master, catches duplicates, routes approvals, posts to the GL. The whole loop.
Trusted by leading restaurants
AI skills that audit your payables
VAL verifies every invoice against your rate master automatically. These AI skills report on the results — spend analysis, supplier audits, and exception summaries in seconds.
How it works
Inbox to GL. Four steps, one system.
Centralizes every invoice
One inbox for every invoice. Forwarded emails, uploaded PDFs, supplier portal exports — all land in the same place, organized by vendor and date.
- •Email forwarding: Suppliers send to your VAL inbox
- •PDF upload: Drop invoices from any source
- •Portal integration: Pull from supplier systems automatically
AI reads and extracts
The AI reads every invoice — any format, any supplier — and extracts vendor, amounts, line items, dates, and payment terms. Accuracy improves as the model learns each supplier's format.
- •Works with any invoice format (PDF, image, email)
- •Extracts: Vendor, amounts, line items, dates, payment terms
- •Self-improving: AI learns your suppliers' invoice patterns
Verifies prices and catches duplicates
Every invoice checked against your rate master. Overcharges flagged before payment. Duplicates — same supplier, same amount, same period — caught before they're processed twice.
- •Price verification: Compare invoice prices to your rate master
- •Duplicate detection: Flag invoices that look like duplicates
- •Quantity checks: Match invoiced quantities to GRN/delivery receipts
Routes approvals and generates GL entries
Invoices routed for approval by amount, supplier, or category. Approvers review on desktop or mobile. Once approved, VAL generates the GL entries — expense allocations, AP accruals, payment files.
- •Configurable routing: By amount threshold, supplier, or expense type
- •Mobile approvals: Review and approve from anywhere
- •GL-ready output: Export to Xero, QuickBooks, Navision, NetSuite
Connects to your supplier systems and accounting software
What you get
Matching and verification are the foundation. AI skills run on top.
Catch overcharges and duplicates before you pay
The problem: Industry data (APQC) shows 1-2% of invoice value is leaked to pricing errors, duplicates, and quantity discrepancies. Manual processing can't catch these at scale.
What VAL catches: - Price overcharges: Supplier charged $12/kg instead of agreed $10/kg - Duplicate invoices: Same invoice submitted twice (0.1-0.5% of invoices) - Quantity mismatches: Invoiced 100 units, GRN shows 90 received
The ROI: For a 25-outlet operation with $10M annual purchases, catching 1% leakage = $100K recovered annually.
Know exactly what you're paying and why
Every invoice verified before payment. Every approval and payment file logged. If someone asks why you paid something, you can answer in one click.
- Price check against rate master, every time - Duplicate flagging across supplier, amount, date - Real-time status: pending, approved, paid - Continuous statement reconciliation — no month-end scramble - Full audit trail on every transaction
AP becomes observable, not forensic.
AP stops being a data-entry job
Invoice capture, extraction, approval routing, statement matching, GL entry — all automated. AP becomes a review and exception function.
What's automated: - Capture from email, PDF, supplier portals - Extraction: vendor, amounts, line items, terms - Approval routing by amount, supplier, category - Statement reconciliation and GL entry generation
What your team still does: - Reviews flagged exceptions - Resolves supplier disputes - Approves final payment runs
That's the job.
Add suppliers without adding AP headcount
More suppliers, more invoices, same team. The AI learns each supplier's format on its own.
- New supplier: no manual template setup - More volume: same effort - Staff turnover: processes live in VAL, not in someone's head - Month-end close: hours, not days
10 outlets to 50 outlets, same AP team.
Frequently asked questions
Explore further
AP for F&B operators →
See how multi-outlet F&B operators use VAL to automate invoice processing and catch supplier overcharges.
Platform overview →
Explore VAL's 4-layer architecture — from data ingestion to AI-powered insights.
Browse connectors →
90+ pre-built connectors for POS, delivery, payments, banks, and accounting systems.
Guides →
Step-by-step guides for getting started with VAL's AP automation and invoice processing features.
Payables, solved.
AP automation insights
How automation and AI are transforming invoice processing, supplier management, and payment verification. Delivered monthly.
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