Automate accounts payable
Stop entering invoices manually. VAL reads, verifies, and routes invoices automatically—catching supplier overcharges and duplicates before you pay. From scattered invoices to GL-ready entries, without the data entry.
Trusted by leading restaurants
How VAL automates AP
End-to-end automation: Centralize invoices, extract data with AI, verify prices, route approvals, and generate GL-ready entries.
Centralized invoice inbox
Stop hunting for invoices across email, portals, and paper. VAL provides a single inbox where all invoices land—forwarded emails, uploaded PDFs, supplier portal exports. Everything in one place, automatically organized.
- •Email forwarding: Suppliers send to your VAL inbox
- •PDF upload: Drop invoices from any source
- •Portal integration: Pull from supplier systems automatically
AI-powered data extraction
No more manual data entry. VAL's AI reads invoices—any format, any supplier—and extracts vendor, amounts, line items, dates, and payment terms. Accuracy improves over time as the AI learns your suppliers' formats.
- •Works with any invoice format (PDF, image, email)
- •Extracts: Vendor, amounts, line items, dates, payment terms
- •Self-improving: AI learns your suppliers' invoice patterns
Price and duplicate verification
Every invoice is verified against your agreed supplier rates. VAL catches overcharges before you pay. Duplicate invoices—same supplier, same amount, same period—are flagged automatically. No more paying twice.
- •Price verification: Compare invoice prices to your rate master
- •Duplicate detection: Flag invoices that look like duplicates
- •Quantity checks: Match invoiced quantities to GRN/delivery receipts
Approval workflow and GL output
Route invoices for approval based on amount, supplier, or category. Approvers review on desktop or mobile. Once approved, VAL generates GL-ready entries—expense allocations, AP accruals, and payment files.
- •Configurable routing: By amount threshold, supplier, or expense type
- •Mobile approvals: Review and approve from anywhere
- •GL-ready output: Export to Xero, QuickBooks, Navision, NetSuite
Connects to your supplier systems and accounting software
What you get
Beyond automation: VAL catches supplier overcharges, blocks duplicate payments, and gives you control over what you pay
Catch overcharges and duplicates before you pay
The problem: Industry data (APQC) shows 1-2% of invoice value is leaked to pricing errors, duplicates, and quantity discrepancies. Manual processing can't catch these at scale.
What VAL catches: - Price overcharges: Supplier charged $12/kg instead of agreed $10/kg - Duplicate invoices: Same invoice submitted twice (0.1-0.5% of invoices) - Quantity mismatches: Invoiced 100 units, GRN shows 90 received
The ROI: For a 25-outlet operation with $10M annual purchases, catching 1% leakage = $100K recovered annually.
Know exactly what you're paying and why
The problem today: - Invoices paid without checking prices - No visibility into what's pending approval - Month-end surprises when statements don't match - Hard to answer "why did we pay this?"
With VAL: - Every invoice verified before payment - Real-time dashboard: What's pending, approved, paid - Statement reconciliation: Match invoices to supplier statements continuously - Complete audit trail: Every invoice, every approval, every payment
The benefit: No more "we paid what?" Full visibility into AP at any time.
Eliminate manual invoice processing
Before VAL: - Sort invoices from email, portals, paper - Key in data line by line - Chase approvals by email - Scramble at month-end to match statements - Prepare GL entries manually
With VAL: - All invoices in one inbox - AI extracts data automatically - Approvals routed and tracked - Continuous matching (no month-end scramble) - GL entries generated
Your team focuses on: Reviewing exceptions, resolving supplier disputes, final payment approval—not data entry.
Add suppliers without adding AP headcount
The problem: More outlets = more suppliers = more invoices = more AP work.
With VAL: - New supplier = AI learns their format automatically - More invoices = same effort (VAL handles the volume) - Staff turnover = no knowledge loss (processes are in VAL)
What this means: - 10 outlets → 50 outlets: No additional AP headcount - New supplier onboarding: Days, not weeks - Month-end close: Hours, not days
Ready to automate your accounts payable?
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